Benefit

Identifies the benefit, typically an abbreviated, easily recognizable version of the full description. This entry may contain 16 characters.

Note: This code displays on employee pay checks.

Full description of the benefit Code.

Note: This code displays on employee pay checks.

Start date of the benefit code. Typically this date is well in the past and used for all benefit codes during the initial setup.

Once the benefit code is saved, this date is used to create an Effective Dates range located directly above the Start Date.

Four options: Standard, Pension, Life Insurance and Deferred Compensation Click in the field to make your selection from a drop-down list.

Note: If Include in Benefit Plan is checked, Life Insurance cannot be selected as a Benefit Type.

ID and name of the vendor to whom this benefit is paid.

Identifies the account to be credited with the benefit amounts from the pay checks.

The Account or the G/L Account requires an entry. If you select an Account only, the account combines with an employee's organization set to create a complete G/L account when payroll is run. If you select a G/L Account, the account is credited when using this benefit code when payroll is completed.

The Account or the G/L Account requires an entry. If you select an Account only, the account combines with an employee's organization set to create a complete G/L account when payroll is run. If you select a G/L Account, the account is expensed using this benefit code when payroll is completed.

Determines how the benefit amount calculates. The available options are Amount per Hour, Flat Amount, Flat Percent, Pay Rate, Percent of Annual and Percent of Deduction. Click in the field to select the option from a drop-down list.

Different calculation methods enable different fields:

• Selecting Amount per Hour enables the Hours Codes and Pre-Tax Deductions tabs on the Benefit Details Entry pop-up once the deduction is saved.

The Amount per Hour method calculates a benefit based on the amount entered on the benefit code multiplied by the number of hours worked.

• For California customers only

  Selecting CA Additional EPMC enables the Percent field and the Excluded Taxes and Used Benefit Amounts tabs on the Benefit Details Entry pop-up once the benefit is saved.

  This calculation method multiplies the used benefit amount by this benefit amount. It does not take the gross.

  User-defined fields that change the calculation:

  CA Modified Earnings take the gross minus (-16 if biweekly and -133 if monthly) to equal modified earnings.

  CA Include Deduction adds this benefit amount to the gross to come up with the earnings multiplied by this benefit percent.

  Selecting CalPERS enables the Percent and Gross Limit Amount fields; the Include Longevity and Include Certification check boxes; and the Hours Codes, Excluded Deductions, Excluded Taxes, Excluded Shifts, Excluded Special Assignments and Added Benefits tabs on the Benefit Details Entry pop-up once the benefit is saved.

  Contributions stop when wages subject to the benefit selected hit the gross amount entered in Gross Limit Amount field.

  This calculation method gives you the ability to select a benefit that is added to the gross and multiplied by this benefit code.

• Selecting Flat Amount enables the Amount field and the Excluded Deductions and Excluded Taxes tabs on the Benefit Details Entry pop-up once the benefit is saved.

• Flat Percent enables the Percent, Maximum and Gross Limit Amount fields; the Include Longevity and Include Certification check boxes; and the Excluded Deductions, Excluded Shifts, Excluded Special Assignments, Excluded Taxes, Hours Codes, Pre-Tax Deductions and Overtime Maximum tabs on the Benefit Details Entry pop-up once the benefit is saved. Contributions stop when wages subject to the benefit selected hit the gross amount entered in Gross Limit Amount field.

  Note: YTD and LTD limits are applied to benefit codes when the flat percent calculation is used.

• Selecting Pay Rate enables the Excluded Special Assignments and Pre-Tax Deductions tabs on the Benefit Details Entry pop-up once the benefit is saved.

The Pay Rate method calculates a benefit based on a multiplier of an employee's effective pay rate on the pay ending date.

• Percent of Annual enables the Percent and Maximum fields and the Hours Codes, Excluded Deductions and Excluded Taxes tabs on the Benefit Details Entry pop-up once the benefit is saved.

  The Percent of Annual method calculates a benefit based on a percentage of an employee's annual base pay rather than the actual earnings for a pay period. The actual calculation is as follows:

  Based on the pay group, benefit code frequency and the year of the current pay batch's check date, the number of regular pay batches is determined.

  The projected annual salary is then divided by the number of regular pay batches to determine the benefit gross.

  Finally, the benefit gross is multiplied by the percentage defined on the benefit code or the override amount defined on the employee to determine the benefit amount.

• The Percent of Deduction method lets you set up a benefit to be calculated as a percent of associated deductions.

  With this option, when a deduction limit changes, the benefit automatically calculates as a ratio of the limit.

  The Percent of Deduction may exceed 100%; for example, if the benefit is 150% of the associated deductions, the benefit calculates as 1.5 times the deduction limit.

  Selecting Percent of Deduction displays and enables the following fields below the Calculation Method drop-down:

  Percent

  Maximum

  Year-to-Date Limit

  Life-to-Date Limit

  For a benefit with a calculation method of Percent of Deduction, the Benefit Details Entry dialog, opened by clicking the Calculation button, contains a Used Deduction Amount tab for selecting the deduction codes that apply to the selected benefit.

  

  Note: Only deductions that are not part of a benefit plan are available for selection.

If the benefit amount or percentage changes for each employee, you may leave these fields blank and fill in the information for each employee.

Sets the payroll calculation process to stop including overtime hours after a selected number of hours have been used in the calendar year. This field displays when the benefit or deduction Calculation Method is Flat Percent.

The Benefit Details Entry pop-up includes an Overtime Maximum tab to let you select the hours codes to be associated with the overtime maximum. The hours codes selected on this tab also need to be selected on the Hours Codes tab.

Displayed and enabled when the Calculation Method is Flat Percent or CalPERS. Contributions stop when wages subject to the benefit selected hit the gross amount entered in this field.

Note: YTD and LTD limits are applied to benefit codes when the flat percent calculation is used.

Imputed Income

If the benefit type is life insurance, imputed income fields become active on the bottom-right corner of the page. These fields work hand in hand with the information entered on the Calculation Control tab of Company HR Settings. Imputed Income Setup